Navigating the Tides of Time: A Game Master’s Guide to Scheduling in the Age of Chaos

Written by Racon Gunner
Published on November 25, 2023

Ah, fellow Game Masters, join me on a journey through the tumultuous seas of scheduling our TTRPG campaigns. As one valiant GM among us has said, aligning our players’ schedules can feel like navigating a labyrinth crafted by the Fates. Fear not, for I, Racon Gunner, have gathered strategies to help you master this challenge, ensuring your adventures continue with the zeal of a hero’s quest.

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1. The Rhythm of Regularity

Establish a regular cadence, like the steady heartbeat of a dragon. Perhaps your sessions take place every other Saturday, creating a sacred routine. This rhythm becomes a pact, allowing your adventurers to align their commitments with the call of your campaign.

2. The Dance of Flexibility

Be prepared to move with the winds of change, knowing that not all heroes can answer every summons. Press forward with those present, honoring their dedication while keeping the flame of your story alive.

3. Tales of the Few

When your fellowship is incomplete, consider side quests or mini-episodes. These "tales within tales" allow character growth without progressing the main arc, enriching the story without leaving absent players behind.

4. Echoes Through the Aether

Bridge distances using digital platforms like Roll20 or Discord. These tools are your spells to connect your party across time zones, ensuring that distance is no barrier to your adventure.

5. The Council of Open Hearts

Hold an open council with your players. Discuss the challenges of scheduling and invite those with rare availability to share their constraints. This fosters understanding and camaraderie within your group.

6. The Plan B Scroll

Always have a backup plan ready. Whether it’s a different game, a movie night, or a session filled with storytelling and laughter, ensure that those who made time to gather are rewarded with shared joy.

7. The Burden of Legacy

Encourage absent players to send “whispers” of their characters’ actions. This keeps their characters woven into the narrative, ensuring they remain present in spirit even when they cannot be there physically.

8. The Summoning of Temporaries

When needed, summon guest heroes or temporary characters for players who may join sporadically. This keeps your story fluid and adaptable, just like the river of time.

9. The Reckoning of Rhythms

If needed, adjust your campaign’s cadence to better suit your group. Whether you meet more often for shorter sessions or less frequently for epic gatherings, find a rhythm that resonates with all.

10. The Expansion of the Circle

Should attendance wane, consider inviting new players into your realm. Fresh faces can breathe new life into your story, ensuring a consistent gathering of heroes.

Conclusion: Finding Harmony in the Tides of Time

Remember, dear Game Masters, that the essence of our quests lies not only in the story's progression but in the joy of shared experience. Embrace these strategies to find harmony in your group’s tapestry of time and commitment. May your TTRPG campaigns become as legendary as the tales of old.

R.